Are you looking for an easier way to manage your business documentation? Are you considering using electronic signatures for your small or medium business? Or maybe you are wondering what you can use it for and where to start? This article is for you.

Unlike physical signatures that require a signer to print out a document, physically sign it, scan it, then fax or mail it back to the sender, nowadays, eSignatures offer a much easier solution.

Fact: 65% of businesses that use pen and paper add a full day to their workflow. Switching to an e-signature medium provides a more convenient alternative document flow system both for the company and the client.

The simplicity of offering and gathering eSignatures results in an excellent client experience, minimizing turnaround times, maximizing organizational effectiveness, and even enhancing compliance and overall security.

Moreover, the solution eradicates paper wastage, thus contributing to a greener environment.

Electronic signature technology offers a way to obtain signature authorizations remotely.

However, the way it’s used may differ depending on unique business needs. For example, one-way companies in the insurance industry commonly use e-signing externally with client policy agreements and renewals, while businesses in manufacturing utilize them mostly for internal documentation, such as inventory site transfers.

Whether you are trying to get a better idea about electronic signatures or searching for additional use cases to increase your business efficiency, check out these 10 powerful ways small and medium businesses benefit from the CloudSign eSignature platform today.

TOP 10 E-signature Use Cases

1. Purchase orders

A purchase order can be presented in the form of a simple and brief agreement or in the form of a much longer document that lists pricing terms, scope, shipping, intellectual property, and other binding aspects. In both cases, the seller and purchaser want to execute the contract quickly and efficiently – and e-signing is the way.

2. Sales contracts

These are often a company’s most important documents. E-signature allows one to close sales deals much faster—in hours or even minutes instead of days and weeks, even when multiple signatures are required. Companies maintain complete visibility into the signing process while keeping it automated and integrated with the latest technology.

3. Supply agreements Great relationships with suppliers and vendors are essential for growing a business. Coordinating procurement activities is often a challenge though. To improve procurement, small business owners are moving from paper-driven workflows to digital, thus, accelerating the procure-to-pay process and reducing the risks associated with errors and costs

4. Forms for new customers

Businesses can create and bulk-send an easy-to-share online link for customers to sign on-site using their own devices. This has special importance for businesses that deliver custom-made goods, such as print and gift shops, where final approval documents are critical. eSignature allows you to file approvals with ease and to quickly move on to completing your customer’s order.

5. Change orders

For project-based businesses like design or construction, change orders are frequent. A client might want to make minor changes or take a sudden U-turn at any moment. The possibility of obtaining a signed change order electronically is what such companies’ repute necessary.

6. Legal agreements

Electronic signatures also help with many legal documents, such as intellectual property licensing, idea protection, partnerships, and other agreements.

7. NDA

Nowadays, in competitive markets, non-disclosure agreements provide security and freedom, while more and more companies prefer signing them electronically.

8. Employee onboarding

HR teams can connect workers from any part of the world and sign agreements instantly, even on the move. Furthermore, they can support other onboarding processes, document acceptance, benefits, PTO, contractual agreements, exit documents, and payroll - the list goes on – everything within the platform.

Electronic signing methods have enabled companies to move quickly once we officially make any recruitment decisions, so applicants receive their offer immediately and sign them in a click.

9. Real-estate contracts

In today’s world, people expect the real estate processes to be the easy and same day. Luckily, with CloudSign, individuals can even buy a house by signing the contract electronically.

10. Insurance

Clients can submit forms and any necessary documentation to process claims in real-time, sign electronically, and complete payments immediately from their mobile devices. This solution simplifies the entire document collection process for insurance service providers and boosts positive customer experience.

By making it easier for consumers to sign agreements quickly, coupled with the ability to monitor activities and send reminders you will see an increase in document workflow productivity that directly affects the bottom line.

CloudSign – a fast, easy, and secure way to manage your documentation

CloudSign eSignature is proven, field-tested software that enables small and medium businesses to boost operations associated with documents. The solution removes paperwork and brings efficiency to every team.